Head of administration (f/m/d)

The German-American Institute (DAI) Heidelberg is a renowned non-profit cultural center dedicated to promoting democracy and providing information about social, political and cultural events on both sides of the Atlantic. In addition to a comprehensive program – consisting of lectures, series of events, seminars, discussions, readings in German and English, concerts, films and exhibitions – the DAI offers a wide range of educational opportunities, including a public English-language library and a language school.

To strengthen our team, we are looking for an experienced full-time administrative manager (f/m/d) with immediate effect.

Your tasks

• Finance and controlling: budget planning, financial controlling as well as processing and monitoring accounting and payroll accounting
• Personnel management: coordination of personnel administration, contract management and strategic personnel planning
• Administration and organization: optimization and control of internal processes, contract management as well as third-party funding and grant management, committee support
• IT administration and data protection: support and further development of the IT infrastructure, adherence to data protection and compliance guidelines
• Event organization and rentals: Planning, coordination and implementation of events as well as management of room rentals
• Facility management: monitoring and coordination of building management and maintenance

Your profile

• Several years of professional experience in administration, finance and/or HR management
• Experience in third-party funding and grant management is an advantage
• Strong organizational and analytical skills as well as a structured, solution-oriented way of working
• Leadership skills, decisiveness and a high level of personal responsibility
• Knowledge of IT administration, data protection and compliance is an advantage
• Very good written and spoken German and English skills

We offer you

• A responsible and varied job in an international, dynamic environment
• Creative freedom to further develop internal processes and structures
• A committed team and an inspiring working atmosphere

Apply now!

We look forward to receiving your detailed application (letter of motivation, CV, references, salary expectations, possible starting date) in digital form in PDF format.
Please send your documents by e-mail to Dr. Lena Jöhnk, Program Director of the DAI, at: lena.joehnk@dai-heidelberg.de

Type of position: Full-time (39.5 h)
Start: immediately

Data protection
By submitting their application, applicants agree to the electronic storage of their data in accordance with the data protection guidelines.